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Charging for Educational Visits


The Governing Body recognises that as a result of the 1996 Education Act there is no statutory requirement to charge for any form of education or related activity and that charging is prohibited except in certain circumstances at the discretion of the L.A. or Governing body. 

The Governing Body also recognises that the curriculum as it exists at present cannot continue without asking for contributions from parents in certain circumstances.

1. Education Activities taking place during school hours

1.1     ‘School hours’ are defined as being those hours during which the school is in session, but excluding the mid-day break


1.2     No charges will be made for any activity or materials, books, instruments or other equipment which are essential to fulfil the statutory curriculum


1.3     Contributions may be asked for to enable extra activities, which are deemed educationally desirable, to take place. It may also be stated that such an activity will not be able to take place unless enough contributions are received to finance that activity. The contributions requested will reflect the cost of that activity (including any consequential costs such as supply cover, transport, refreshments) less any subsidy from funds available to the school.


1.4     Materials required which would result in a finished product, may be charged for as long as parents have been asked in advance if they wish to own that finished product.


1.5     Parents will be expected to provide items of clothing such as aprons and football boots. The school will continue to provide essential protective equipment such as safety goggles.

2. Educational Activities taking place outside school hours

   2.1     Charges for activities may be made except where the activities are required either:

(a)  as part of the syllabus of a prescribed public examination; or

(b)  to fulfil statutory duties relating to the national curriculum or religious education in                         which case no charge may be made with the exception of board and lodging charges for              a residential visit (see sections 3.1 to 3.3)


2.2     Where charges are made the cost may not exceed the actual cost to the pupil and cannot subsidise any other pupils participating. The cost of those pupils remitted from charging will be met by funds available to the school.

  2.3     The costs incurred by teachers providing the activity may be included in the costs to  pupils.


2.4     A pupil’s participation in such an activity will be a matter for parental choice and on the basis of a willingness to meet any charges applicable. Thus such an agreement is a pre-requisite to a pupil’s inclusion.


2.5     Such charges will take into full account any subsidy provided by the L.A. and reduced accordingly.


2.6     It will not be possible to ask parents of participating pupils to subsidise other pupils taking part in the visit.

3. Definitions by the Act

3.1     Day visits and non-residential activities are deemed to take place during school hours if 50% or more of the time spent on the activity, including any connected travel, occurs during school hours. (See Section 1.1) The Charging Policy for such an activity will therefore follow 1.1 – 1.5.


3.2     Residential activity is defined as being one which involves pupils spending one or more nights away form home. Such an activity is deemed to take place during school hours if the number of school sessions taken up by the activity is 50 % or more of the number of half days (12 hours) involved (in this connection a ‘half day’ is defined as any period of 12 hours ending at noon or midnight of any day). The charging policy for such an activity will therefore follow 1.1 – 1.5 except that:-

(a)      The full actual costs per pupil for board and lodging may be charged to the Parent                 and

(b)      In some circumstances, where applicable, the school will look to support pupils who             receive free school meals by remitting costs if appropriate.

3.3     A residential activity is deemed to take place outside of school hours if the number                 of school sessions taken up by the activity is less than 50% of the number of half days (12             hours) involved. An appropriate charge may be made to parents unless the activity is                     required either:

(a)      as part of the syllabus of a prescribed public examination; or

(b)      to fulfil statutory duties relating to the national curriculum or religious education in                     which case only board and lodging costs can be charged.


Reviewed by S. Dixon-  September 2011

Adopted by governors - September 2011